| Ship's
Index
Thomas Gunn Navigation Services Ltd are
able to provide computerised indexes,
prepared in geographical or numerical
sequence for any new vessels due to come
into service.
If a completely new outfit is to be supplied,
we can provide our own specialised indexes
which will include all ports capable of
handling the size and type of vessel in
question. If necessary, these standard
outfits can be tailored to suit the requirements
of a particular ship or fleet of ships.
Alternatively, if the ship is already
in service, the content of the outfit
can be achieved by furnishing us with
a complete chart and publication inventory,
which is then entered into our computer
system to produce a dedicated index. Any
out of date items will be identified and
notified to the customer before supply.
Information contained within the indexes
normally consists of the following:
Variations of the above can be produced
on request to suit particular requirements.
On completion, copies of the index are
despatched to the vessel and an additional
copy sent to the shipmanager for office
use. Replacement indexes are provided
annually, with updated pages available
upon request. The index data can also
be accessed via our web based chart management
service ensuring that the office/vessel
can view the latest copy of the index
data at any time.
How
it Works
The Weekly Notices to Mariners contains
a list of the new editions of charts and
hydrographic books scheduled for publication
within the next few months. This advance
information, together with details of
new publications received from other suppliers
of marine publishers, are fed into our
computer system on a daily basis. When
a vessel is in our New Edition Service,
each new edition of a chart or publication
is automatically cross checked by our
computer against each vessel's records
in the database and where appropriate
the item is recorded for inclusion in
the next new edition consignment.
We will provide the Shipmanager/Owner
on a regular basis, with a new edition
advice which details all new editions
required for a particular vessel. On confirmation
by the Shipmanager/Owner of the items
required, we will prepare the consignment
for despatch to the vessel's nominated
agent. It is important to note that we
do not supply any new editions until instructed
to do so.
Occasionally, the Shipmanager or Master
may wish to add or remove charts and publications
from a ship's outfit. Once we are notified
with details of the exact requirement,
our computer records are amended and any
new items supplied with the next consignment.
From time to time, it may become necessary
for the Ship's Master or local ship's
agent to purchase additional charts or
publications at the next port of call.
This may happen when a vessel is diverted
at short notice to an area of trade which
is not included in the existing chart
outfit. On these occasions it is very
important that we are notified of the
items purchased so that our computer records
are amended to ensure correct monitoring
of subsequent new editions.
All the above records are maintained
free of charge, the only cost involved
is for the items supplied plus carriage
as required.
Despatch
Arrangements
The frequency of supply of new editions
is normally agreed with the Shipmanager/Owner
at the time of signing a new edition contract.
This will vary according to the demands
of a particular trade, so, to ensure that
the ship's outfit is kept up to date,
we recommend that a ship receives a consignment
of new editions on a monthly basis.
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Frequency of supply can be:
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At regular periods, i.e. at the
end of each calendar month, to a
central distribution point or head
office for onward forwarding.
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On demand, i.e. the
Shipmanager or Master of a ship sends
us forwarding instructions. |
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Against a ship's movement
list, i.e. consignments may be despatched
to the vessel's next convenient port
of call by the most appropriate means
to ensure timely arrival. |
Our staff have great experience in matching
the most suitable delivery service to
the customer's delivery schedule and we
have agreements in place with several
of the major courier companies. The high
volume usage of these services provides
special low rates which are passed on
to our customers. Alternatively the customer
may specify use of their own particular
freight agent or courier service.
Advice Confirmation
To ensure a consignment of Notice to
Mariners, Tracings and/or New Editions
is received safely, we undertake to advise
full flight and despatch details to the
Shipmanager and/or Ship's agent as required.
Web
Based Access
During 2003, Thomas Gunn Navigation Services
Ltd launched a new value added service
which is available to all subscribers
of the new edition service. This service
allows web-based access to the index information
maintained within our chart management
software.
The system is designed to allow both
managers and individual vessels access
to the information via unique usernames
and passwords. The data held within the
system is refreshed from our internal
database every 4 hours to ensure accurate
data is available at all times.
View the demo by clicking on the logon
screen below:
This service will be updated based upon
customer suggestions and feedback.
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